Exhibitors

Exhibition Stand Space

Most sites are on grass, there are however, a few located adjacent to or on hard standing. It is recommended that exhibitors with heavy units locate near these areas. The rent payable on all sites covers the cost of the ground space only.

The space booked by an exhibitor must include sufficient room for guy ropes, tow bars and any other accessories connected with the exhibition.

Any vehicle that is not included within the booked area must be parked in the exhibitors’ car park by 08:45 each day.

Motoring Village

Arranged and sponsored by the News Shopper. Offers dealers the opportunity to show off their latest models grouped around the 1940’s village, which will be a major attraction, within a prime area of the showground.

Electricity & Telephones

No mains electricity is available and exhibitors who wish to use their own generator hired from a contractor other than the official supplier must obtain written permission. A condition of use for all generators will be that a noise nuisance or risk will not be caused to the public or neighbouring stand holders.

British Telecom will provide telephones if required. Dial 152 and ask for Northdowns Area.

Security

Between the hours of 8pm and 6am on the nights of the 2nd, 3rd & 4th June access to the airport inner perimeter is restricted to the security staff of Biggin Hill Airport Ltd and Air Displays International. An exhibitors’ camping area will be provided free of charge adjacent to the contractors and exhibitors entrance.

Although there will be a security presence within the showground, items left within the exhibition area are done so at the owner’s risk. We can arrange for security guards on request and at cost to the exhibitor.

How To Book & Make Payment

Reservations for stand space will be accepted by completing, in full, the downloadable booking form and sending it to the organisers with a deposit of 50%, copy of insurance and risk assessment.

PLEASE NOTE: VAT IS NOT APPLICABLE ON OPEN STAND SPACE.

Sites will be allocated on a first come, first served basis.

You will be sent confirmation and an invoice to cover the deposit. The balance must be paid by 30th April 2006. If space is available after this date applications will be considered. In the event that this payment is not received by the date due, we reserve the right to sell your site and you will forfeit your deposit.

We look forward to receiving your booking in due course and would be pleased to hear from you if you would like any further information.

Cancellation Policy

Where an exhibitor withdraws from the show or cancels the space reserved for any reason the following cancellation rates will apply. Written confirmation of cancellation received:

Passes

Stand holders will be sent the allocated passes for the site that has been booked, additional passes may be purchased at a substantial discount when booking. It should be noted that the vehicle pass does not allow entry for the driver or occupants who must be in possession of a one or two day pass. All vehicles parked either on the booked site or within the exhibitors car park must have a vehicle pass displayed at all times.

Temporary passes will be issued for Friday 2nd June when booking in at the site office.

Access

All stand holders must be in place by 8am on Saturday 3rd September. For the purposes of setting up, stand holders will be allowed access between 8am and 8pm on Friday 2nd September. No persons other than security staff of Biggin Hill Airport Ltd and Air Displays International will be admitted or allowed to remain within the inner perimeter of the airport between the following times:

Exhibitors must be clear of the site by 8:00pm on the 4th June.

Stand holders requiring access prior to 8am on the 2nd June should contact the organisers for permission no later than Monday 22nd May.

If you wish to stay overnight at the airport, a designated exhibitors’ camping area is available with toilets and drinking water at no extra charge. Please indicate this on the booking form. This site will be located outside of the inner perimeter fence adjacent to the exhibitors’ entrance.

The Air Show is open to the public from 8am until approximately 6pm. No exhibitor may knock down their site or depart before 6pm.

Health & Safety

It is the sole responsibility of each exhibitor to comply fully with Health & Safety Legislation together with all Fire Regulations. In addition, each exhibitor or contractor appointed by an exhibitor must carry full insurance against risks including public and employers’ liability. Air Displays International is required by the local authority, London Borough of Bromley, to obtain and verify copies of insurance documents and risk assessments for all exhibitors and contractors. (See Rules & Conditions/Insurance, Health & Safety)

These documents should be enclosed with your booking form and sent to the organisers at the time of booking. Failure to supply these documents will result in you not being accepted.

Litter

Exhibitors are asked to ensure that their site and immediate area be free from litter and refuse at the end of the show day. Empty boxes and cartons must be flattened and removed to the waste bins provided before leaving the site. We thank you for your co-operation in this as litter is a danger to aircraft. Stand holders who leave litter will be charged a litter deposit in future years.